Category: GP (Great Plains)

We’re currently doing some work for a client using the Manufacturing module of Microsoft Dynamics GP and I’ve been involved in the periphery of the manufacturing element while focusing on the financial and distribution parts, but have been assisting with some reporting items. One of them was to help create a report on the Mfg BOM showing only the first level items.

The below script, against the client data, gave the result which was required:

/*
Created by Ian Grieve of azurecurve | Ramblings of an IT Professional (http://www.azurecurve.co.uk)
This code is licensed under the Creative Commons Attribution-NonCommercial-ShareAlike 4.0 International (CC BY-NC-SA 4.0 Int).
*/
SELECT
	['Mfg Order Master'].MANUFACTUREORDER_I
	,['Mfg Order Master'].ITEMNMBR
	,['Item Master'].ITEMDESC
	,['Mfg Order Master'].ENDQTY_I
	,['Inventory U of M Schedule Setup'].BASEUOFM
	,['Bill Of Material Line File'].CPN_I
FROM
	WO010032 AS ['Mfg Order Master'] --WO010032
INNER JOIN
	IV00101 AS ['Item Master'] --Item Master (IV00101)
		ON
			['Item Master'].ITEMNMBR = ['Mfg Order Master'].ITEMNMBR
INNER JOIN
	IV40201 AS ['Inventory U of M Schedule Setup'] --Inventory U of M Schedule Setup (IV40201)
		ON
			['Inventory U of M Schedule Setup'].UOMSCHDL = ['Item Master'].UOMSCHDL
INNER JOIN
	BM010115 AS ['Bill Of Material Line File'] --BM010115
		ON
			['Bill Of Material Line File'].PPN_I = ['Mfg Order Master'].ITEMNMBR

I’ve recently been doing some work with a client which necessitated the backup of all databases using the Web Services for Microsoft Dynamics GP. The easiest way to determine which databases had the web services enabled, was to run a script checking the Workflow Setup (WF00100) table.

I took a copy of my return functional currency for all companies script and amended it to look at the web services.

If the web services has never been enabled, a company won’t be returned at all other wise a 1 for active or 0 for inactive will be returned.

/*
Created by Ian Grieve of azurecurve | Ramblings of an IT Professional (http://www.azurecurve.co.uk)
This code is licensed under the Creative Commons Attribution-NonCommercial-ShareAlike 4.0 International (CC BY-NC-SA 4.0 Int).
*/
CREATE TABLE #Workflow(
	INTERID VARCHAR(5)
	,CMPNYNAM VARCHAR(200)
	,WEBSERVICESACTIVE VARCHAR(20)
)
GO

DECLARE @SQL NVARCHAR(MAX)
SELECT @SQL = STUFF((
					SELECT
						CHAR(13) 
							+ 'SELECT 
								''' + INTERID + '''
								,''' + CMPNYNAM + '''
								,EnableWFNotifService
							FROM
								' + INTERID + '.dbo.WF00100'
					FROM
						DYNAMICS.dbo.SY01500
					FOR XML PATH(''), TYPE).value('.', 'NVARCHAR(MAX)'), 1, 1, '')

INSERT INTO #Workflow
	EXEC sys.sp_executesql @SQL
GO

SELECT * FROM #Workflow ORDER BY INTERID
GO

DROP TABLE #Workflow
GO

As with most of the other views I have posted, this is one I have written a few times over the years and am now posting it to make it easy to find next time I need it.

This view returns the Item Number from the Item Master (IV00101) table split into sections by hyphens. It assumes the item number has up to three sections, but can easily be extended.

With the view deployed, it can easily be included in any reporting tool, such as SmartList Designer/Builder or a refreshable Excel Report.

/*
Created by Ian Grieve of azurecurve | Ramblings of an IT Professional (http://www.azurecurve.co.uk)
This code is licensed under the Creative Commons Attribution-NonCommercial-ShareAlike 4.0 International (CC BY-NC-SA 4.0 Int).
*/
-- drop view if it exists
IF OBJECT_ID(N'uv_AZRCRV_ItemNumberSplitByHyphens', N'V') IS NOT NULL
	DROP VIEW uv_AZRCRV_ItemNumberSplitByHyphens
GO
-- create view
CREATE VIEW uv_AZRCRV_ItemNumberSplitByHyphens AS
SELECT
	DISTINCT ITEMNMBR
	,RTRIM(SUBSTRING(REPLACE(ITEMNMBR, '-', REPLICATE(' ', LEN(ITEMNMBR))), (0) * LEN(ITEMNMBR)+1, LEN(ITEMNMBR))) AS SECTION_1
	,RTRIM(SUBSTRING(REPLACE(ITEMNMBR, '-', REPLICATE(' ', LEN(ITEMNMBR))), (1) * LEN(ITEMNMBR)+1, LEN(ITEMNMBR))) AS SECTION_2
	,RTRIM(SUBSTRING(REPLACE(ITEMNMBR, '-', REPLICATE(' ', LEN(ITEMNMBR))), (2) * LEN(ITEMNMBR)+1, LEN(ITEMNMBR))) AS SECTION_3
FROM
	IV00101 AS ['Item Master'] WITH (NOLOCK) --Item Master (IV00101)
GO

GRANT SELECT ON uv_AZRCRV_ItemNumberSplitByHyphens TO DYNGRP
GO

It would also be quite easy to amend the view to split out other strings based on a character using a variation of the above SQL script.

I’m working on an implementation project at the moment to migrate a company from an older ERP into Microsoft Dynamics GP for an existing client using Dynamics GP and have been doing a lot of training. One area I covered was the All-in-One View enquiries in Purchasing, Inventory and Sales. After the training one of the users have exploring the system and found that the drilldown from an invoice on the Purchasing All-in-One View (Purchasing area page » Inquiries » Purchasing All-in-One View) wasn’t working.

We hadn’t noticed this in training as I had used a payment and purchase order as examples of the drill down. The error the client was seeing was this:

Unhandled script exception:
Invalid Product ID 258.

EXCEPTION_CLASS_SCRIPT_OUT_OF_RANGE
SCRIPT_CMD_CALL

It rang a bell and when I checked found a post by Mariano Gomez in 2017 where he found this error in Dynamics GP 2015 R2 and 2016 RTM; I tested and it is also in 2018 and 2018 R2, but not in 2019 or 2020.

In the comments of Mariano’s blog, someone commented that marking and unmarking the Project Accounting entry ()Project Accounting is product 258) in the Registration window (Administration area page » Setup » System » ). I tested this on my system and it did remove the error so can discuss this workaround with the client.

Across the years since it was launched I have done a lot of work with Management Reporter, including many migrations to new servers and upgrades which necessitated a migration to a new server or instance of SQL Server, but have never seen this particular error message before.

In this case, I migrated the Management Reporter database to a new server and installed the very latest version of the server software. When I started the database configuration, I received this error message:

Validation Messages
Database configuration: The connection to the database was successful, but the connection to database 'Management Reporter' failed. Verify that the Management Reporter service account has been added to the General User role in the database.

Continue reading “GeneralUser Error When Migrating Management Reporter to a New Server”

After creating a new script for updating vendor emails on test which includes the emails of sent items, I figured that a similar script will be needed to update the email address on sent emails in the Sales Series.

The script below, includes the tables holding sent email information for the Sales Series emails (both Receivables Management and Sales Order Processing) as well as the usual Internet Addresses table; the highlighted email address can be changed to whatever email address you’re using for testing your Sales emails:

/*
Created by Ian Grieve of azurecurve | Ramblings of an IT Professional (http://www.azurecurve.co.uk)
This code is licensed under the Creative Commons Attribution-NonCommercial-ShareAlike 4.0 International (CC BY-NC-SA 4.0 Int).
*/
DECLARE @TestEmail VARCHAR(100)
SET @TestEmail = 'email@example.com'

-- UPDATE existing email addresses
UPDATE
	SY01200 --Internet Addresses (SY01200)
SET
	INET1 = @TestEmail
	,EmailToAddress = @TestEmail
	,EmailCcAddress = ''
	,EmailBccAddress = ''
WHERE
	Master_Type = 'CUS'
				
-- UPDATE Email Details of previously sent emails
UPDATE
	SY04910 --Email Details (SY04910)
SET
	EmailToAddress = @TestEmail
	,EmailCcAddress = CASE WHEN LEN(CAST(EmailCcAddress AS VARCHAR(1000))) = 0 THEN '' ELSE @TestEmail END
WHERE
	MODULE1 IN (9,11) -- Receivables Management / Purchase Order Processing
			
-- UPDATE Email Details of previously sent emails
UPDATE
	SY04915 --Email History (SY04915)
SET
	EmailToAddress = @TestEmail
	,EmailCcAddress = CASE WHEN LEN(CAST(EmailCcAddress AS VARCHAR(1000))) = 0 THEN '' ELSE @TestEmail END
WHERE
	MODULE1 IN (9,11) -- Receivables Management / Purchase Order Processing
GO

About 10 years ago I did a post on changing emails on the test system so they didn’t go outside the organisation. This has worked well for a long time and no-one has mentioned any issues, until this week when I was working with a client and we made some changes to a remittance format and tested by emailing.

The remittance itself emailed to the test address fine, but the reprint remittance went to the original email address of the vendor used on the live system.

After doing a little exploring I found there were two additional tables which held this data for sent emails and which were used by the reprint remittance function.

The script below, includes the Internet Addresses table as well as these two tables for the Purchasing Series emails (both Purchase Order Processing and Payables Management); the highlighted email address can be changed to whatever email address you’re using for testing your Purchasing emails:

/*
Created by Ian Grieve of azurecurve | Ramblings of an IT Professional (http://www.azurecurve.co.uk)
This code is licensed under the Creative Commons Attribution-NonCommercial-ShareAlike 4.0 International (CC BY-NC-SA 4.0 Int).
*/
DECLARE @TestEmail VARCHAR(100)
SET @TestEmail = 'email@example.com'

-- UPDATE existing email addresses
UPDATE
	SY01200 --Internet Addresses (SY01200)
SET
	INET1 = @TestEmail
	,EmailToAddress = @TestEmail
	,EmailCcAddress = ''
	,EmailBccAddress = ''
WHERE
	Master_Type = 'VEN'
				
-- UPDATE Email Details of previously sent emails
UPDATE
	SY04910 --Email Details (SY04910)
SET
	EmailToAddress = @TestEmail
	,EmailCcAddress = CASE WHEN LEN(CAST(EmailCcAddress AS VARCHAR(1000))) = 0 THEN '' ELSE @TestEmail END
WHERE
	MODULE1 IN (12,19) -- Purchase Order Processing / Payables Management
			
-- UPDATE Email Details of previously sent emails
UPDATE
	SY04915 --Email History (SY04915)
SET
	EmailToAddress = @TestEmail
	,EmailCcAddress = CASE WHEN LEN(CAST(EmailCcAddress AS VARCHAR(1000))) = 0 THEN '' ELSE @TestEmail END
WHERE
	MODULE1 IN (12,19) -- Purchase Order Processing / Payables Management
GO