Author: Ian Grieve

Microsoft are posting the Microsoft Dynamics GP 2013 Feature of the Day series on the Inside Microsoft Dynamics GP Blog.

The fifty first feature they’ve announced is Encumbrance Cost Difference Notification.

When you encumber an item in Purchase Order Entry, you reserve a certain amount of your budget for the item based on the item cost.

With Microsoft Dynamics GP 2013 Encumbrance Management, in order to help users reduce data entry errors and control costs, if the receipt item cost is different than the original encumbered item cost, you will be warned that the costs are different.

When notified, you will be allowed to continue and enter the receipt or correct the item cost;

This new feature is targeted at the following roles:

• Purchasing Agent
• Accounts Payable
• Receivings Clerk

Microsoft are posting the Microsoft Dynamics GP 2013 Feature of the Day series on the Inside Microsoft Dynamics GP Blog.

The fiftieth feature they’ve announced is Equipment Supersession Date History is Maintained.

In Service Call Management, when posting a supersession on an equipment card, the historical event from the post is not recorded if there are multiple changes to the serial number or item number within the same day.

Now with Microsoft Dynamics GP 2013, the date has been added to the history so when multiple changes are made on the same day they will be recorded and can be viewed;

This new feature is targeted at the following roles:

• Warehouse Manager
• Product Designer
• Warehouse Worker
• Customer Service Rep
• Customer Service Manager
• Quality Controller
• Shipping and Receiving

Microsoft are posting the Microsoft Dynamics GP 2013 Feature of the Day series on the Inside Microsoft Dynamics GP Blog.

The forty ninth feature they’ve announced is BAI Format Added To Electronic Reconcile.

The BAI file format, developed by the Bank Administration Institute (BAI), is a common format used to perform electronic cash management balance reporting. Many banks use the format for electronic account balance reporting. However, the Electronic Reconcile module in Microsoft Dynamics GP was not compatible with the format.

This feature makes the necessary updates to the Electronic Reconcile module needed to be compatible with the BAI format. Fields and record types required by the format have been added to the configurator, and related forms and processes to enable reading files in the BAI format.

This new feature is targeted at the following roles:

• CFO
• Accounting Manager
• Controller
• Accountant

Microsoft are posting the Microsoft Dynamics GP 2013 Feature of the Day series on the Inside Microsoft Dynamics GP Blog.

The forty eighth feature they’ve announced is Printing 1096 Forms.

In Microsoft Dynamics GP2013, you can print the 1096 summary form in addition to printing the 1099 forms.

The 1096 information can be printed on a pre-printed form for the 1099 Miscellaneous, 1099 Dividend and 1099 Interest tax types.

There is also a 1096 SQL Reporting Services Report that is similar to the IRS report layout that you can use for informational purposes only.

In Print 1099, mark to print the 1096 after you’ve printed your 1099’s for the tax type. Microsoft Dynamics GP will print on the preprinted form and mark the correct box for each tax type;

This new feature is targeted at the following roles:

• Accounts Payable
• Accountant
• Bookkeeper

Microsoft are posting the Microsoft Dynamics GP 2013 Feature of the Day series on the Inside Microsoft Dynamics GP Blog.

The forty seventh feature they’ve announced is Default View Stores Sort Order.

Customers have the ability to choose additional sorts or custom sorts within lookups and can choose Set as Default View. Once this has been chosen as the default, the next time the user enters the lookup the list will populate based off the sort they Set as Default View.

This gives the customer the flexibility to set the lookups based off how they need to see the data and can save them valuable time in the application. The Set as Default option is available within the Customer and Prospects, Vendors, Items, Salespeople and Employees lookups;

Continue reading “MDGP 2013 Feature of the Day: Default View Stores Sort Order”

Microsoft are posting the Microsoft Dynamics GP 2013 Feature of the Day series on the Inside Microsoft Dynamics GP Blog.

The forty sixth feature they’ve announced is Default Sort Order For Favorites.

Customers have the ability to choose SmartList Favorites within lookups and select to save that lookup as the default. Once this has been chosen as the default, the next time the user enters the lookup the list will populate based off the view they selected as the default.

This gives the customer the flexibility to set the lookups based off how they need to see the data and can save them valuable time in the application. The Set as Default option is available within the Customer and Prospects, Vendors, Items, Salespeople and Employees lookups;

Continue reading “MDGP 2013 Feature of the Day: Default Sort Order For Favorites”

Microsoft have started the Microsoft Dynamics GP 2013 Feature of the Day series on the Inside Microsoft Dynamics GP Blog.

The forty fifth feature they’ve announced is Credit Card Vendor’s Invoice Void.

In Microsoft Dynamics GP, when a credit card payment is made in the application the system will automatically create an open invoice for the Credit Card Vendor that is assigned to the credit card. With Microsoft Dynamics GP 2013, once the customer voids a credit payment, the application will automatically void the outstanding credit card vendor’s invoice that is associated with the credit card payment.

If the Credit Card Vendor’s invoice has already been paid, the application will display a warning messaging stating the credit card vendors invoice will not be voided.

Continue reading “MDGP 2013 Feature of the Day: Credit Card Vendor’s Invoice Void”

In the last couple of posts, I showed how to configure the server of Microsoft Dynamics GP by creating the System database and how to create a new company. In this post I’m going to run through deploying the Fabrikam, Inc. demo company.

To create the company, open GP Utilities (Windows Start menu » All Programs » Microsoft Dynamics » GP Utilities) by right clicking and select Run as Administrator. Log in as the SQL System Administrator (sa);

Continue reading “How To Deploy The Demo Company In Microsoft Dynamics GP 2010”

In the last post, I showed how to configure the server of Microsoft Dynamics GP by creating the System database. In this post I’m going to run through the company creation process.

To create the company, open GP Utilities (Windows Start menu » All Programs » Microsoft Dynamics » GP Utilities) by right clicking and select Run as Administrator. Log in as the SQL System Administrator (sa);

Continue reading “How To Create A Company In Microsoft Dynamics GP 2010”