Hands On With MDGP 2018 RTM New Features: SmartList Favorite Password Protection

Microsoft Dynamics GP 2018 RTM has now been released and I have been taking a Hands On look at the installation and configuration of the new version.

I am now going to take a hands on look at the new and enhanced features introduced in Microsoft Dynamics GP. Rather than do this as a continuation of the Hands On series I wrote in December, as originally intended, I am going to split it out into a separate hands On With the features post. The series index is for this new features series, can be found here.

The eighteenth feature of the day is SmartList Favourite Password Protection.

In Microsoft Dynamics GP 2016 R2, SmartList Favourite Protection was introduced; however, this protection was via a global password for all SmartList Favourites.

In this 2018 new feature, Microsoft have added the ability to set a separate password for each favourite.

To do this, click the Favorites button. Enter a Name for the SmartList and enter the required password in the Password field.

Click Add:

A popup will be displayed; re-enter the password to confirm and click OK:

If a user tries to modify the SmartList favourite, they will be prompted to enter the password:

Failure to enter the correct password, will prevent the favorite being saved.

If a password protected favourite is amended, a new SmartList favorite can be saved without hte password needing to be entered; if this favourite needs to be protected, it can be modified to add a password.

To change the password on a favourite, click the expansion button (blue arrow) next to the Password field. In the popup Change SmartList Favorites Password window; enter the Old Password, a New Password then confirm the password. Click the OK button to update the password:

Being able to password protect SmartList favourites is a feature which I have been asked for by a number of clients over the years, so I think this will be a very welcome addition.