Hands On With the GP Power Tools – Administrator Tools: Security Profiler

This post is part of the Hands On With the GP Power Tools (GPPT) – Administrator Tools series in which I am taking a hands on look at the various tools offered by GPPT.

The Security Profiler (GP Power Tools area page >> Reports >> Security Profiler) window is one of the most useful parts of GPPT. To use this function, all you need to do is open the window.

One the window is open, whenever a form or report is opened, the application-level security is checked to confirm that the current user has access. Security is also checked to find out whether a customized version (modified, alternate or modified alternate) of the form or report is to be used.

When a report is opened, access is checked for all of the tables linked to the report. To be able to print the report, access must be permitted for the report itself and all the tables linked to the report.

The Security Profiler will also track access to non-dictionary resource Security Objects, such as Customization Tools, Document Access, Letters, Microsoft Dynamics GP Import, Navigation Lists, Series Posting Permissions, and SmartList Objects. If the products are installed, the following objects are also supported, SmartList Builder Permissions and Extender Resources. Security objects from other 3rd party products will show as Unknown Objects.

The Security Profiler window displays each of the queries to the application-level security system and displays the results with all the relevant details of the resources involved:

As well as showing which windows the user is accessing, Security Profiler can be used to determine which access is missing for the user.

The default error message for lack of access is not very detailed:

Microsoft Dynamics GP
You don't have security privileges to open this window. Contact your system administrator for assistance.

GPPT provides a more detailed error message (although this can be disabled in the Administrator Settings window if desired):

Microsoft Dynamics GP
You don't have security privileges to open this window. Contact your system administrator for assistance. Security Access Denied to Window: VAT_Country_Code_Maintenance (County Code Maintenance) in Dictionary 0 (Microsoft Dynamics GP)

This more detailed error message can be used in conjunction with the logging done by Security Profiler to identify and correct any missing security. A red circle struck through with a line is shown next to windows to which the uer does not have access:

Click to show/hide the Hands On With the GP Power Tools – Administrator Tools Series Index

Hands On With the GP Power Tools – Administrator Tools
Resource Information Introduction
Resource Information – Tables & Fields
Security Profiler
Using Security Profiler to Create Security Tasks
Security Information
Security Log
Security Analyzer
Introduction to Deny Based Security
Deny Based Security – Enhanced Security
Deny Based Security – Security Denied
Deny Based Security – Security Hidden
Deny Based Security – Review
Administrator Settings – Introduction
Administrator Settings – Colors Tab
Administrator Settings – Usability Tab
Administrator Settings – Features Tab
Dex.ini Configuration
Dictionary Control
Company Login Filter
Window Position Memory

What should we write about next?

If there is a topic which fits the typical ones of this site, which you would like to see me write about, please use the form, below, to submit your idea.

Looking for support or consultancy with Microsoft Dynamics GP?

I no longer work with Microsoft Dynamics GP, but the last company I worked for was ISC Software in the UK; if you’re looking for support or consultancy services with Microsoft Dynamics GP you can contact them here.

PrintFriendly Email Linkedin Twitter Facebook

Related Posts
Hands On With the GP Power Tools – Administrator Tools: Using Security Profiler to Create Security Tasks
Hands On With the GP Power Tools – Administrator Tools: Administrator Settings – Features Tab
Hands On With the GP Power Tools – Administrator Tools: Deny Based Security – Review
Hands On With the GP Power Tools – Administrator Tools: Administrator Settings – Introduction
Hands On With the GP Power Tools – Administrator Tools: Resource Information Introduction
Hands On With the GP Power Tools – Administrator Tools: Introduction to Deny Based Security
Hands On With the GP Power Tools – Administrator Tools: Deny Based Security – Security Hidden
Hands On With the GP Power Tools — Administrator Tools: Conclusion