Month: May 2017

I am working with a client at the moment on a large scale roll-out of Purchase Order Processing with a large, complex Workflow approval process. The project started towards the end of the last financial year and into the current one. While users were performing UAT, an issue suddenly arose where a goods receipt notes could not be entered in Receivings Transaction Entry (test). When the user tried, they received the following error:

Microsoft Dynamics GP
You cannot receive against unauthorised purchase orders.

Continue reading ““You cannot receive against unauthorised purchase orders.””

I have a few clients who have quite a few company databases in Microsoft Dynamics GP. One of them has well over a hundred live companies. This can make deploying reports somewhat long winded when you need to deploy an SQL view to all of the databases.

Fortunately, Microsoft SQL Server has ways and means which you can use to make the process a lot easier. In this case, I am using a SQL cursor to select all of the databases from the Company Master (SY01500) and loop through them to deploy the view; the deployment is in three phases:

The script is posted below with a simplified PO report being created; the view name is set in the highlighted parameter near the top of the script.

The large highlighted section is where you please the content of the view which is to be deployed.
Continue reading “Deploy SQL View to All Databases”

The budget functionality in Microsoft Dynamics GP isn’t the strongest with reporting being particularly weak. The ability to report on budgets in Management Reporter does somewhat redeem this area of functionality.

However, the absence of a SmartList Object for budgets is quite a big issue, as SmartList is a very nice flexible reporting tool which the majority of my clients know well. For those with SmartList Builder, it was easy enough to create a SmartList Object for them.

With the introduction of SmartList Designer, we were able to roll out the SmartList budget report to all of the clients who wanted it.

The script is below and returns the budget information with the beginning balance, 12 hard-coded periods and total horizontally across the page.

Continue reading “SQL View to Return Budgets By Month”

This stored procedure can be executed to generate the next sequential purchase receipt number which can be used for both receivings transactions (Shipment and Shipment/Invoice) and invoices; the generated invoice was then added to the integration file which was then submitted to eConnect. I’ve written this stored procedure at least three times for different integrations, so thought it best to post it here so I don’t write it again.

-- drop stored proc if it exists
IF OBJECT_ID (N'usp_AZRCRV_GetNextPOPReceiptNumber', N'P') IS NOT NULL
    DROP PROCEDURE usp_AZRCRV_GetNextPOPReceiptNumber
GO
-- create stored proc
CREATE PROCEDURE usp_AZRCRV_GetNextPOPReceiptNumber AS
/*
Created by Ian Grieve of azurecurve|Ramblings of a Dynamics GP Consultant (https://www.azurecurve.co.uk)
This code is licensed under the Creative Commons Attribution-NonCommercial-ShareAlike 2.0 UK: England & Wales (CC BY-NC-SA 2.0 UK).
*/
BEGIN
	DECLARE @return_value INT
	DECLARE @I_vInc_Dec TINYINT = 1
	DECLARE @O_vPOPRCTNM AS VARCHAR(17)
	DECLARE @O_iErrorState INT

	exec @return_value = taGetPurchReceiptNextNumber  @I_vInc_Dec, @O_vPOPRCTNM = @O_vPOPRCTNM OUTPUT,  @O_iErrorState = @O_iErrorState OUTPUT
	SELECT @O_vPOPRCTNM
END
GO

-- grant execute permission on stored proc to DYNGRP
GRANT EXECUTE ON usp_AZRCRV_GetNextPOPReceiptNumber TO DYNGRP
GO

-- execute stored proc
EXEC usp_AZRCRV_GetNextPOPReceiptNumber
GO

The stored proc calls a Microsoft Dynamics GP stored procedure which actually does the work, so we are still getting the receipt number using standard functionality.

When working on the Hands On With Microsoft Dynamics GP 2016 R2 series of posts, I installed the OData Service. While doing so, I received an error:

Microsoft Dynamics GP OData Service
Service 'GP OData Service' (GPODataService) failed to start. Verify that you have sufficient privileges to start the system services.

This type of error is not atypical when working with new service accounts, which I was on the series of posts as it was a brand new virtual machine I was working on. Fortunately, with experience of working with Microsoft Dynamics GP for nearly 14 years, I have a little experience of resolving this type of error.

In fact, I have blogged about it a couple of times. The first was back in March 2013; the instructions are towards the bottom of the post.

I am on a bit of a kick with suggestions for improving Workflow 2.0 at the moment and have another MS Connect suggestion for you to vote for.

The Workflow Maintenance window currently has the facility to copy an entire workflow process (including between companies), but does not have the facility to copy a workflow step; many times when I am creating a workflow process with, or for, a client we are creating many steps which only vary in the approver and part of the condition (for example a different site or segment in the account, and it would reduce the effort and time needed if the workflow step could be copied and amended, rather than created from scratch each time.

You can vote for this suggestion here.

I posted a script a while ago which used a cursor to return the functional currencies for all companies connected to a system database. However, I have recently revisited this script and created a version which does not use a cursor.

This script has been written to only return the companies which do not have a functional currency set; if you want to see all companies, regardless of the functional currency, remove the highlighted section.

/*
Created by Ian Grieve of azurecurve|Ramblings of a Dynamics GP Consultant (https://www.azurecurve.co.uk)
This code is licensed under the Creative Commons Attribution-NonCommercial-ShareAlike 4.0 International (CC BY-NC-SA 4.0 Int).
*/
CREATE TABLE #FunctionalCurrencies(
	INTERID VARCHAR(5)
	,FUNLCURR VARCHAR(20)
)
GO

DECLARE @SQL NVARCHAR(MAX)
SELECT @SQL = STUFF((
					SELECT 
						CHAR(13) 
							+ 'SELECT 
								''' + INTERID + '''
								,FUNLCURR
							FROM
								' + INTERID + '.dbo.MC40000
							WHERE
								LEN(FUNLCURR) = 0'
					FROM
						DYNAMICS.dbo.SY01500
					FOR XML PATH(''), TYPE).value('.', 'NVARCHAR(MAX)'), 1, 1, '')

INSERT INTO #FunctionalCurrencies
	EXEC sys.sp_executesql @SQL
GO

SELECT * FROM #FunctionalCurrencies
GO

DROP TABLE #FunctionalCurrencies
GO